Daily Log
The Project Office › Parcel A (Phase 1) › Project log › Daily Log
- Entries 76
- New 21 Oct 12
The Project Manager’s diary of informal issues, actions, events and decisions not held in the registers.
Entries for 21 October 2026
12 entries
| Date of entry | Problem, action, event or comment | Person responsible | Target date | Results |
|---|---|---|---|---|
| 21 Oct 15:31 | Executive authorised the reply sprint (send in original threads). | Project Manager | 21 Oct | 23 replies sent; none bounced. |
| 21 Oct 16:38 | Executive’s “final word” rule: every farm correspondent expecting a reply gets one. | Project Manager | Ongoing | Applied to drafts engine and send sprint; about 155 older threads to check (I-057). |
| 21 Oct 19:08 | Disclosure trail ordered (Part A Gmail inventory; Part B WhatDoTheyKnow site). | Project Manager | 23 Oct | Part B complete 19:47; Part A inventory done 20:14 (257 conversations, 52 institutions). |
| 21 Oct 19:12 | HubSpot catch-up from Gmail ordered. | Project Manager | 22 Oct | Running; rate limits. |
| 21 Oct 19:17–19:46 | MP of record given, reversed, then settled on Stephen Doughty; “considering” found to be our own wording. | Project Manager | 21 Oct | Lessons PL-20, PL-21; correction pending D-03. |
| 21 Oct 19:20 | Executive: concerns raised in 2016, Watchtower to go back to 2016. | Project Manager | 22 Oct | Backfill running; earliest items 23 Mar, 5 Apr, 16 Aug 2016. |
| 21 Oct 19:44 | Executive asked for a press tip-off to every Welsh outlet. | Executive | 22 Oct 17:00 | Prepared; awaiting GO (D-01). |
| 21 Oct 19:47 | Five work packages reported complete: library, WhatDoTheyKnow, farmbook, crest withdrawal, homepage fix. | Project Manager | 21 Oct | Verified live. |
| 21 Oct 19:55–20:12 | Executive raised concerns: meeting details, remote-only meeting, councillor, clerk, burials, National Library, evidence loss, Mary, GDPR, trauma, no audience. | Project Manager | 21 Oct | Entered as I-033 to I-047. |
| 21 Oct 20:12–20:13 | Two of our own slips corrected: the 2016 thread misread; unchecked press lines. | Project Manager | 21 Oct | Lessons PL-19, PL-22. |
| 21 Oct 20:16 | Executive: apply PRINCE2 to all the data; bring this site to standard. | Project Manager | 22 Oct | Registers, checkpoint report CR-2026-10-21, HR-05 and Archive published. |
| 21 Oct 20:20 | Executive: keep HubSpot in sync; PRINCE2 no longer on the Legal Wiki. | Project Manager | 22 Oct | Wiki PRINCE2 pages backed up, archived here and set to private; HubSpot mirror follows the catch-up. |
Entries
64 entries
| Date of entry | Problem, action, event or comment | Person responsible | Target date | Results |
|---|---|---|---|---|
| 16 Oct 07:42 | Event: Executive commissions continuous research (flywheel). | Project Manager | Not recorded | Not recorded |
| 16 Oct | Event: Mandate and Brief issued ( 874 , 875 ). | — | Not recorded | Not recorded |
| 16 Oct 11:56 | Action: Draft email to the Clerk objecting to a remote-only 22 Oct meeting; reply asked by 17:00 Tue 20 Oct. Executive sends himself. | Executive — sent? to be confirmed by the Executive | Not recorded | Not recorded |
| 18 Oct 15:15 | Instruction: Executive: keep the flywheel running; update every 6 h. | Project Manager | Not recorded | Not recorded |
| 18 Oct 15:55 | Instruction: Executive: footer table on every page. | Superseded? see I-006 | Not recorded | Not recorded |
| 18 Oct 16:41 | Instruction: Executive: widen research to the whole Cedwyn Estate (~40 parcels). | CH-004 | Not recorded | Not recorded |
| 18 Oct 16:47 | Instruction: Executive: evidence-first architecture. | CH-005 | Not recorded | Not recorded |
| 18 Oct 16:58 | Instruction: Executive: terse pages; Read the Docs anchors; no meta prose. | CH-006 | Not recorded | Not recorded |
| 18 Oct 17:04 | Issue: Footer conflict with the Executive’s own agent raised. | I-006 | Not recorded | Not recorded |
| 18 Oct 17:31 | Event: Evidence Register live: 210 EV pages (105 held, 105 pending). | — | Not recorded | Not recorded |
| 18 Oct 19:02 | Instruction: Executive: rebuild the PRINCE2 layer. | CH-008 | Not recorded | Not recorded |
| 19 Oct 2026 | Audit / exception: HubSpot live audit: 305 tasks; 111 open tasks flagged overdue; 72 open tasks with priority NONE; 70 tickets, no records in Closed stage; 27 direct task-to-ticket associations. Ten of 22 DON’T SEND tasks quarantined to WAITING/LOW, review 26 Oct. Original bodies retained. | PM; live HubSpot record queries | Not recorded | Not recorded |
| 19 Oct 15:40 | Event: the Executive’s photo of the 1881 census (RG11/5288 p.2, “Llandough Home Farm”, John Williams) catalogued; per the Executive this is Great House Farm. | EV-0224 | Not recorded | Not recorded |
| 19 Oct 16:04 | Instruction / event: Executive: every find catalogued; bpvsbuckler updated. EV-0225 –0233 created (directories 1868–1901, 1892 and 1904 press, Rees/Llandough Farm, 1959, 1936, Gazette notices, 1983 Act, DBDT129/3); bpvsbuckler commits 45c07e6, e2f855e, c96c61f. | Evidence Register | Not recorded | Not recorded |
| 19 Oct 16:54 | Instruction / event: Executive: wiki completeness and the Kissed Frogs register. EV-0234 –0238; SC-48, SC-49; Branwen Buckler’s voice testimony added (attributed). | I-021, I-022, I-023 | Not recorded | Not recorded |
| 19 Oct 17:47 | Instruction: Executive: sync every BucklerFamily.Estate site with all we know (dartboard, 22 Oct briefing, WebApp, email archive, HubSpot, PRINCE2). | Project Manager | Not recorded | Not recorded |
| 19 Oct 2026, 10:25 | Event: WG ATISN 26-0010 reply received (not held) | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 14:26 | Event: Cadw ATISN 27589 reply received (refused, s.14(2)) | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 20:13–20:26 | Instruction: Executive: Project Manager decides sends; final check; inbox check; read attachments first | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:13 | Plan: Send plan: 24 READY, 26 NOT YET; weekday 09:20 schedule; 24 HubSpot send tasks | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:24 | Event: Both 19 Oct PDFs retrieved and read | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:34 | Event: Research cycle 14: no alert; 8 leads | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:41 | Event: EV-0239 –0243 catalogued; bpvsbuckler 8279dfc | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:47 | Action: WG combined reply drafting; old WG/Cadw/Senedd drafts superseded or held | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:58 | Event: Dartboard 07074fc and wayback eff2632 live with both letters | Not recorded | Not recorded | Not recorded |
| 19 Oct 2026, 21:59 | Instruction: Executive: debrief SOP; PRINCE2 update; PM File | Not recorded | Not recorded | Not recorded |
| Sep/Oct 2026 | Decision D-001: October remains S0; not a new case | Executive / PM | Not recorded | Not recorded |
| 1 Oct 2026 | Decision D-002: HubSpot is the private execution ledger | PM | Not recorded | Not recorded |
| 1 Oct 2026 | Decision D-003: Wiki is the public programme/evidence index | PM / Senior User | Not recorded | Not recorded |
| 1 Oct 2026 | Decision D-004: Dishonesty/conduct stream parked absent qualifying evidence | Executive / P2-F | Not recorded | Not recorded |
| 18 Oct 23:40 | Decision D-005: Free admin first; no spend or archive visits until free routes answered | Executive | Not recorded | Not recorded |
| 19 Oct 00:46 | Decision D-006: One email per body; no cc/bcc | Executive | Not recorded | Not recorded |
| 19 Oct 00:48 | Decision D-007: HMLR: SAR (with EIR) before OC2 | Executive | Not recorded | Not recorded |
| 19 Oct 20:13 | Decision D-008: Project Manager decides what to send and when, after final checks | Executive | Not recorded | Not recorded |
| 19 Oct 21:59 | Decision D-009: Debrief flywheel; Cloudflare redeploys authorised for it | Executive | Not recorded | Not recorded |
| 19 Oct 21:47 | Decision D-010: One combined WG reply; old WG/Cadw drafts superseded, Senedd held | Project Manager (PM, within tolerance) | Not recorded | Not recorded |
| 19 Oct 2026 | Action R-014: Task ledger not fully aligned to programme hierarchy; open items lack priority and direct ticket links. Risk: preservation-critical work or deadlines become obscured. Response: Reconcile each actionable task to its authoritative case ticket, work-package and project; assign owner, priority, next action and justified date. No automatic merge/deletion. Review deadline exceptions daily. | Not recorded | Not recorded | OPEN |
| 19 Oct 2026 | Action I-020: 22 HubSpot task records mirror drafts whose subjects explicitly say DON’T SEND. Ten were quarantined on 19 Oct; 12 remain to triage. Company records also contain eight duplicate-domain pairs, requiring association review before any merge. Response: Quarantine remaining held drafts; reconcile company/contact relationships; retain all message bodies and source identifiers; never send or delete as a cleanup shortcut. | Not recorded | Not recorded | OPEN |
| 19 Oct 2026 | Action Q-007: Live task/status/association baseline established on 19 Oct; the 5 Oct total is a historical snapshot, not the present execution baseline. Response: Acceptance requires a repeatable reconciliation report, distinct overdue-vs-past-date definitions, full direct task-to-ticket links where appropriate, and human review of possible duplicate organisations. | Not recorded | Not recorded | PARTIAL |
| 16 Oct 2026 07:42–08:00 BST | Research: Research flywheel set up; cycle 1 run (no alert; top lead H01, the 1983 farmhouse first registration, 3/5). | Not recorded | Not recorded | Cycle reports |
| 16 Oct 2026 10:10 BST | Research: Case graph built and wired into the flywheel. | Not recorded | Not recorded | Flywheel programme file |
| 16–17 Oct 2026 | Research: Cycles 2–7: no alert; two scores lowered where the record did not support them (the 1939 grazing let; the 1987 register point). | Not recorded | Not recorded | Cycles 2–7 |
| 18 Oct 2026 15:56–17:31 BST | Legal Wiki: Version footers rolled out, then replaced by the central Change Log (page 3923); Evidence Register built (210 EV pages). | Not recorded | Not recorded | Change Log 3923 |
| 18 Oct 2026 16:43 BST | Scope: Scope widened to the whole Cedwyn Estate (about 40 parcels). | Not recorded | Not recorded | Executive instruction |
| 18 Oct 2026 19:03 BST | PRINCE2: PRINCE2 set requested; built on the Legal Wiki on 18–19 Oct (HR-01, HR-02, End Stage Report S0). | Not recorded | Not recorded | Highlight reports |
| 19 Oct 2026 22:58 BST | Reopen loop: Reopen-the-case loop set up; run 1: 18 experiments, no ground at the court-readiness bar. | Not recorded | Not recorded | Reopen-loop results |
| 19 Oct 2026 | Sent-mail reconciliation: 12 requests went out at 23:13–23:14 BST to 12 bodies; reply clocks recorded (due 2 Nov to 19 Nov). | Not recorded | Not recorded | Question ledger; CRM tasks |
| 20 Oct 2026 01:18–01:46 BST | Requests: 19 further sends (5 at 01:18–01:20, 14 at 01:23–01:46), including 2 resends after bounces (Defra, Audit Wales) to their published addresses. Reply clocks to 17 November. | Not recorded | Not recorded | Sent-mail audit 20 Oct |
| 20 Oct 2026 03:28 BST | Sent-mail audit: 31 sends reviewed: 1 committed to copying charges, 2 asked for costs; supplements drafted, none sent. | Not recorded | Not recorded | Sent-mail audit 20 Oct |
| 20 Oct 2026 03:52 BST | E-books: Three new books built (FCG 221 pp, Dartboard 404 pp, Projects dossier 187 pp); Legal Wiki book v0.2. | Not recorded | Not recorded | work/ebooks/versions.json |
| 20 Oct 2026 04:00–14:25 BST | Stall: The coordinating thread stalled; no updates went out for about ten hours while workers finished. Logged as lesson PL-01 and issue PI-01. | Not recorded | Not recorded | Programme lessons log |
| 20 Oct 2026 14:29 BST | Correction: Correction note to the Llandough Community Council clerk sent (approved by the Executive at 14:15), replacing an email that had re-quoted disregarded text. | Not recorded | Not recorded | CRM note; Sent |
| 20 Oct 2026 14:37 BST | Mandate: Autonomy mandate issued; programme harness set up (this section). | Not recorded | Not recorded | Programme Charter |
| 20 Oct 2026 14:30–15:30 BST | Harness: 18 CRM tasks for reply clocks and decision windows; 2 Gmail drafts for new questions awaiting the Executive (Welsh Government subject access request; National Library of Wales broadcast archive enquiry); publish gate, lessons file and publications index written. | Not recorded | Not recorded | CRM deal; question ledger |
| 20 Oct 2026 15:00–17:45 BST | Sites: Chess board and sudoku, licensing pages, chat agent and coins built; base camp renamed Cedwyn Estate, addresses unchanged. | Not recorded | Not recorded | Publications index |
| 20 Oct 2026 18:00–19:05 BST | Sites: Counting House (accounts.) live; three themed library e-books built. | Not recorded | Not recorded | Publications index |
| 20 Oct 2026 from 20:05 BST | Sites: apps.bucklerfamily.estate built: registration, enquiry and subscription pages; payment verification off until the payment secret is set. | Not recorded | Not recorded | Worker reports |
| 20 Oct 2026 20:37 BST | Research: Cycle 18: no alert, no score change; Form 1E / Form 1C (Co.) lead from practice-book snippets, not read in full. | Not recorded | Not recorded | Cycle 18 |
| 20 Oct 2026 by 21:25 BST | financecheque: Shared-database drain fixed (a 281k-row read on every home-page visit, now about 2k rows); five auto-release workflows switched off; six front ends moved to GitHub Pages at the same addresses; nothing deleted. | Not recorded | Not recorded | Cloudflare change log |
| 20 Oct 2026 21:35 BST | fb.: 11 more posts carry real images. Archive-visit photos held back under the Glamorgan Archives undertaking (lesson PL-12). | Not recorded | Not recorded | Worker report |
| 20 Oct 2026 21:43 BST | Sites: Three-location home (Wales / Patagonia / Cyberspace) started. | Not recorded | Not recorded | Executive instruction |
| 20 Oct 2026 22:02 BST | Sites: Public layer live: /1d/ list, shared header on 18 of 21 sites, Legal Wiki estate bar, moderated fb. comments. | Not recorded | Not recorded | Worker report |
| 20 Oct 2026 22:04–22:50 BST | Records: Two-Marys name timeline built; Issue I-032 raised; name standard applied on this site; HR-03, Product Status Account and lessons PL-10 to PL-18 added. | Not recorded | Not recorded | Issue I-032; HR-03 |
| 20 Oct 2026 22:11 BST | Correction: Williams parcel plan: the 1877 date and source were not supported; caption correction under way on every site (lesson PL-13). | Not recorded | Not recorded | Executive correction |
PRINCE2 7 outlines: sources · product set · archive