Highlight Report HR-06 · Vale of Glamorgan Council

The Project Office › Highlight Reports › HR-06 › Vale of Glamorgan Council

Project Manager to the Project Board. Correspondence with Vale of Glamorgan Council against the statutory deadline or the body's own published standard. Working days exclude weekends and England & Wales bank holidays; the day after receipt is day 1. Tap a section to open it.

Date

22 October 2026

22 October 2026

Period covered

19–23 October 2026

Week commencing 19 October 2026 (19–23 October; reported 22 October 2026, 15:30)

Status summary

RED. 7 red houses (no reply by the due date), 5 red fish (late or questions left open), 3 on time, 4 not yet due.

RED. 7 red houses (no reply by the due date), 5 red fish (late or questions left open), 3 on time, 4 not yet due.

Markers are shown on the body's own route on the dartboard. Source: failures ledger of 22 October 2026 (every entry cites its Gmail message, rule and policy link).

This reporting period

4 items completed
  • Every request thread with this body set against its legal or published due date (failures ledger, 22 Oct 2026).
  • 12 markers placed on this body's ramp layout on the dartboard (red house / red fish, tap for detail).
  • HubSpot send-email tasks merged to one per recipient (139 → 110 estate-wide); an “Outstanding from earlier correspondence” section added to this body's task, re-asking each open question word for word; planned send date set per the 22 Oct drafts SOP. Nothing sent.
  • 00209998: 23 Dec 2025 recorded as the first documented date (the FOI Unit letter refers to an earlier request to Legal Services, not yet recovered); a request for a copy of that original, or confirmation it is no longer held, added to the re-ask section.

Next reporting period

4 due date(s) ahead

Due dates not yet reached:

RequestDueRule
EIR: removal of a commemorative tree (narrowed 28 Sep) (00211484)26 Oct 2026EIR reg 5(2)
EIR: s.52/land charges and planning records, Great House Farm / Church View Close (00211557)26 Oct 2026EIR reg 5(2)
Formal concern, preservation and subject access (SAR)28 Oct 2026UK GDPR Art 12(3): one month
Deed wallet 1756 (Llandough school site) (00211027 follow-up)16 Nov 2026FOIA s.10(1)

Planned sends (HubSpot task due date = “SCHEDULE SEND” date; nothing is sent without the Executive's order):

TaskToPlanned sendBasis
HubSpot task 529338337488FOI Unit27 Oct 2026deed wallet 1756 follow-up already sent 19 Oct 2026; next email after 00211484 and 00211557 fall due (26 Oct)

Project and stage tolerance status

Time: 12 outside tolerance · Cost: £0

Time: each request has a statutory deadline (FOIA s.10, EIR reg 5(2)/11(4), UK GDPR Art 12(3)) or the body's own published standard. 12 of 19 requests with this body are outside that tolerance.

Cost: £0 spent; free routes first.

Scope: unchanged.

Requests for change

None

None this period.

Key issues and risks

12 issue(s)
MarkerRequestSentDueRepliedWorking days overRule or published standardQuestions still open
Red fishInformation request: BP Properties Ltd v Buckler (1987) records (00209998)23 Dec 2025 — first documented date (FOI Unit letter refers to an earlier request to Legal Services, not yet recovered)23 Jan 20262 Jun 202688FOIA s.10(1): 20 working days1
Red housePlanning: record that historic planning decisions relied on assumed title31 Jan 20266 Feb 2026none179No statutory deadline. Council Standards of Service: e-mails answered within five working days1
Red fishEIR: Great House Farm / Ty Mawr records from 1875 (initial response) (00210772)20 May 20263 Jul 20267 Jul 20262EIR reg 5(2): 20 working days; reg 9(4) restarts on clarification1
Red fishFOI/EIR: acquisition of the Llandough Primary School land (00211027)13 Jul 202610 Aug 202614 Sep 202624FOIA s.10(1) / EIR reg 5(2): 20 working days—
Red fishComplaint: failure to respond (ward member)27 Jul 202610 Aug 202612 Aug 20262No statute. Standards of Service: stage 1 complaints within 10 working days; complaints auto-reply: "We aim to respond to your email within 5 working days"—
Red houseGovernance and integrity notification to the Monitoring Officer, Chief Executive and s.151 officer (copied to complaints)21 Aug 202628 Aug 2026none38No statutory deadline. Standards of Service: e-mails within five working days6
Red houseEIR internal review of 00210772 (00210772 (internal review))7 Jul 20262 Sep 2026none36EIR reg 11(4): decision within 40 working days of receipt of representations10
Red fishEscalation to the Leader10 Sep 202617 Sep 202618 Sep 20261Standards of Service: e-mails within five working days; letters within 10—
Red houseWhatDoTheyKnow request '2020 01590 HYB' (WDTK 2020 01590 HYB)21 Aug 202621 Sep 2026none23FOIA s.10(1) / EIR reg 5(2): 20 working days1
Red houseCorporate complaint: handling of Great House Farm, the December 1988 demolition and the later planning process (VOG-874631131)17 Sep 20261 Oct 2026none15No statute. Standards of Service: stage 1 complaints within 10 working days12
Red houseEIR/FOI: 89/01396/OUT and 92/00671/RES consultation, condition and reserved-matters records (00211483)18 Sep 202616 Oct 2026none4EIR reg 5(2): 20 working days (no reg 7 extension notice)16
Red houseEIR/FOI: Appendices C, D, E to the 89/01396/OUT report, file register, Policy H.2 (00211463)17 Sep 202619 Oct 2026none3EIR reg 5(2): 20 working days (no reg 7 extension notice)6

Each marker is an issue on the issue register with its due date. The risk carried forward: an answer that never arrives closes off later routes (review, regulator, tribunal) unless each step is taken in time.

Lessons report (if appropriate)

2 lessons
  • Count from the first documented date in the record when the original send date is not held; record what would close the gap.
  • Read the whole thread and the body's route before any further draft; one email per body carries every outstanding item.

PRINCE2 7 outlines: sources · product set · all highlight reports