Stage Plan: S0 (current) and S1 (outline)
The Project Office › Parcel A (Phase 1) › Stage Plan: S0 (current) and S1 (outline)
- Stage S0
- Status AMBER at 19 Oct
Stage S0 (start-up and initiation) is the current management stage. The S1 plan is an outline until gate G0.
Plan description
S0, 16 Oct – 18 Dec 2026
S0, 16 Oct – 18 Dec 2026. Objective: Initiation products baselined; key title documents obtained; ICR complaint filed; G0 decision.
Products: Mandate, Brief, PID, Business Case, Plan, Registers (done 18 Oct, review to be confirmed by the Executive ); Form 1C analysis; ICR complaint; End Stage Report.
Status at 19 Oct: AMBER: on time; HMLR copies and legal triage not yet in hand.
Plan prerequisites
2 prerequisites
- Project Brief and Project Plan (draft).
- Executive’s “free admin first” instruction (18 Oct).
External dependencies
3 dependencies
- HM Land Registry subject access reply (due 28 Oct) for the first-registration documents.
- Replies from public bodies to the requests sent 19–23 Oct.
- Written legal advice before any court step (DEP-03).
Planning assumptions
2 assumptions
- Free routes are answered within their statutory periods.
- No spending in S0 unless the Executive approves it.
Lessons incorporated
From the Lessons Log
- Free routes before paid copies (CH-012, CH-013).
- Read replies before chasing; no repeat requests while one is pending.
Monitoring and control
Highlight reports and checkpoints
- Research cycle every 6 hours with an update to the Executive.
- Highlight reports: Mon 2 Nov and Mon 7 Dec 2026 (plus the October reports already issued).
- End Stage Report S0 by 16 Dec; G0 on 18 Dec.
Budgets
£0 spent in S0
S0: £0 cash until free routes are answered. Proposed S0 envelope £0–£800, each spend approved by the Executive. No spend in S0 to date.
Tolerances
Proposed; not yet agreed
Not yet agreed by the Project Board. Proposed: Statutory dates 0 days; plan +5 working days; £0 until free routes answered.
Product descriptions
PD-01 to PD-09
Schedule
S0 activities to G0
S0 activities (status at 19 Oct)
| ID | Activity | Owner | Finish | Status 19 Oct |
|---|---|---|---|---|
| T05 | Research flywheel, update after each cycle | Project Manager | 18 Dec | Running; cycle 14 done |
| T05a | Send flywheel: 24 READY emails | Project Manager | 23 Oct | Scheduled from 20 Oct 09:20 |
| T05b | WG combined reply drafted, superseding old WG/Cadw drafts | Project Manager | 20 Oct | In progress |
| T05c | Debrief run #1; SOP written | Project Manager | 19 Oct | In progress |
| T06 | Clerk reply on meeting format | Clerk | 20 Oct 17:00 | Waiting; reminder set |
| T07 | Briefing, Cllr Carroll, 19:00 | Executive | 20 Oct | Planned; reminder set |
| T09 | LCC meeting, Item 10 | Executive | 22 Oct | Planned; reminder set |
| T11 | HMLR SAR due | HMLR | 28 Oct | Waiting |
| T12 | Minutes, outcome, lessons published | Project Manager | 29 Oct | Planned |
| T13 | LCC s.12: narrow or review | Executive | After 22 Oct | Not started |
| T15 | HMLR copies or refusal | HMLR | 6 Nov (exception trigger) | Waiting |
| T16 | Form 1C analysis; title chain | Project Manager | T15 + 3 days | Not started |
| T20 | Heneb complaint outcome | Heneb | 3 Nov | Waiting |
| T21 | ICR full complaint | Executive; Project Manager drafts | 13 Nov | Not started |
| T23 | Legal triage before any court step | Executive | Before any court step | Not engaged |
| T24 | End Stage Report; S1 plan; Business Case update | PM | 16 Dec | Not started |
| T25 | G0 | Executive | 18 Dec | Planned |
S0 detail
| ID | Activity | Owner | Finish | Pred | Status |
|---|---|---|---|---|---|
| T01 | Project Mandate issued | Executive | 16 Oct | — | Done |
| T02 | Project Brief drafted | PM | 16 Oct | T01 | Done; acceptance to be confirmed by the Executive |
| T03 | PRINCE2 management set rebuilt | PM (Project Manager) | 18 Oct | T02 | Done; review to be confirmed by the Executive |
| T04 | Evidence Register, 210 EV pages | Project Manager | 18 Oct | — | Done |
| T05 | Research flywheel cycle every 6 h, each with an update to Executive | Project Manager | 18 Dec | — | Running |
| T06 | Council reply on meeting format (asked by 17:00) | Clerk (Paul Egan) | 20 Oct | — | Waiting; sent? to be confirmed by the Executive |
| T07 | Community drop-in, Cllr George Carroll, Merrie Harrier, 19:00 | Executive / family | 20 Oct | — | Planned |
| T08 | Cadw complaint: chase if no stage-one outcome | Executive | 20 Oct | — | Planned |
| T09 | Llandough CC meeting, Item 10, 19:00 | Executive | 22 Oct | T06 | Planned |
| T10 | Due: IR/26/16; ATISN 27589; Vale 00211557 | Wales Office; WG; Vale | 26 Oct | — | Waiting |
| T11 | Due: HMLR subject access request; MoD escalation control | HMLR; MoD | 28 Oct | — | Waiting |
| T12 | Meeting minutes, outcome and lessons published | Executive / Project Manager | 29 Oct | T09 | Planned |
| T13 | s.12 next step: narrow to 2002–2006 or internal review | Executive | TBC | T09 | Not started |
| T14 | Order HMLR OC2 copies (C-01 to C-06) | Executive | 19 Oct | — | Not started |
| T15 | HMLR copies received | HMLR | TBC | T14 | — |
| T16 | Analyse Form 1C and certificate; update title chain (AC-006) | Project Manager | T15 + 3d | T15 | Not started |
| T17 | Retrieve 1965 conveyance from the Executive’s inbox; add to EV-0042 | Executive | 21 Oct | — | Not started |
| T18 | DB/E/1–2 plan 19 and terrier: order (£17) or proxy photography | Executive | TBC | — | Not started |
| T19 | VG41 register sheet requested | Executive | TBC | — | Not started |
| T20 | Heneb complaint outcome (five-week aim) | Heneb | 3 Nov | — | Waiting |
| T21 | ICR full complaint (ICR/090/26) drafted and filed | Executive; Project Manager drafts | 13 Nov (target) | T16 | Not started |
| T22 | ICR window control; outer date about 25 Nov | Executive | 18 Nov | T21 | Control |
| T23 | Legal advice: route triage before any court step | Executive; adviser to be confirmed by the Executive | Before any court step | T16, T21 | Not engaged |
| T24 | S0 End Stage Report; S1 Stage Plan; Business Case update | PM | 16 Dec | T16, T21 | Not started |
| T25 | Gate G0: approve, revise or stop | Executive | 18 Dec | T24 | Planned |
S1 outline (route mapping and request execution)
Starts after G0
Start: After G0 (18 Dec 2026). Entry condition: G0 approval; free routes answered or overdue. Products: Custodian and route matrix (WP-OQ-01/02); complaint pathways (WP-OQ-03); court-application options paper (WP-OQ-04); timeframe estimate (WP-OQ-05); Reviews and ICO complaints on refusals (26-0010, 27589 if pursued); paid copies approved at G0; custodian and route matrix; legal triage paper. Dates and costs: Set at G0.
PRINCE2 7 outlines: sources · product set · archive