Archive: Highlight Report — w/e 18 Oct 2026

This material now lives at https://projects.bucklerfamily.estate/hr-02-2026-10-18/.

About this page type → Read the Docs#prince2-highlight-report

Field	Entry
Date	18 Oct 2026
Period	12–18 Oct 2026 (last report: HR-01)
Next period	19–25 Oct 2026
Stage	S0; next gate G0, 18 Dec 2026
Overall	AMBER (PM assessment): deadlines in hand; £0 spent; HMLR copies deferred

Tolerance status

Type	Status
Time	AMBER: OC2 copies deferred; ICR path at risk (R-007)
Cost	GREEN: £0 spent; free admin only next period
Scope	AMBER: land-transfer route and correspondence pages added
Quality	GREEN: personal passages trimmed; hypotheses labelled
Risk	R-002, R-007, R-008 high impact
Benefit	TBC — the Executive to set

Products completed this period

• EV-0216: 1965 deed names WGR root, “a Conveyance on sale dated 25th December 1938”.
• EV-0217: Forest of Cardiff accounts to 30 Jun 2006, “Sale of Land — Leckwith Road, Llandough 20,000”.
• EV-0218 to EV-0221: Cwm Cydfin SSSI 0524 (notified 1972, 9 Dec 1985; 5.5 ha); Bute coppice-woods sale 29 Nov 1902; WGR 1938 purchase and c.109 acres Leckwith Woods to Cardiff, 1940–42 (secondary). Overlap with WA735527 or plan 19: not established.
• EV-0222 (PENDING): DBDT121/3, WGR–Coles tenancy, Leckwith, Oct 1944. Woodland & Land-Transfer Assessment 1902–2005 published.
• Correspondence pages: 20 published; 18 trimmed to farm-case content; institutions’ replies verbatim.
• H-WGR-1940 (1940–42 gift took Parcel A): 0/5. Every report found: “at Leckwith”; mapped wood wholly in Leckwith.
• Route BP (Oct 1988) → Land Authority for Wales (Nov 1988) → South Glamorgan (Nov 1994): 1/5, press snippets only.
• Outgoing requests: 83 drafts reviewed; 14 ready. Four EIR drafts prepared.
• Facebook archive page: 25 labelled posts; parked.
• HubSpot: weekly note; next-period tasks set.

Products planned next period

Free admin first: no paid orders, no archive visits until requests, SARs and complaints are filed and answered.

Date	Action	Owner
19 Oct	Send ready requests in 3 batches; clear superseded drafts	the Executive
20 Oct	Bona vacantia FOI (GLD); EIR 1/4 Cardiff Council, 1942 conveyance + plan; RCAHMW/Cadw chase	the Executive
20 Oct	Council reply on meeting format (asked by 17:00); Cllr Carroll briefing 19:00	Clerk; the Executive / family
21 Oct	EIR 2/4 Welsh Government, Land Authority for Wales 1988 file; free HMLR map search; meeting prep	the Executive
22 Oct	EIR 3/4 Vale, 1994 transfer + green register; Llandough CC meeting, Item 10, 19:00 (remote)	the Executive
23 Oct	EIR 4/4 Glamorgan Archives, 1940–42 minute references; meeting notes; ICO complaint prep	the Executive / Tab
24–25 Oct	Free desk research; wiki tidying; weekly review	Tab / the Executive

On hold (fees): OC2 copies C-01 to C-06; RCAHMW scans; DB/E/1 plan 19.

Deadlines

Date	Item
26 Oct	ATISN 27589; IR/26/16; Vale 00211557
28 Oct	HMLR subject access request
29 Oct	ICO complaint, if unresolved
6 Nov	HMLR copies not in hand → Exception Report (R-007)
9 Nov	South Wales Police FOI 1264/26
13 / 18 / ~25 Nov	ICR target / window control / outer date

Key issues and risks

• R-007 / R-002: OC2 copies (£11 each, published fee) deferred; Form 1C sits on the ICR critical path.
• H-WGR-1940 not supported. Against the case: Bute sold Cwm Cydfin wood as owner, 1902; SSSI outside the farmhouse parcel.
• R-004: several requests to one body at once; space new requests, 1–2 per body per day.
• R-010 WordPress connection, about mid-Nov; R-013 damages inputs outstanding.

Decisions needed

• Press and solicitors correspondence pages: publish (trimmed) or keep unpublished.
• ICR: declined 9 Oct? Reconsider, or treat as final for PHSO.
• Approve the four new EIR requests and their dates.
• OC2 copies: hold, or order now to protect the ICR date.

Costs

Litigant-in-person time, 5298 head 8, £24/h: £6,480 / £12,960 / £25,920 (270 / 540 / 1,080 h; ESTIMATE, hours TBC). Gmail proxy ≈200–203 h ≈ £4,870 (ESTIMATE, floor). Spend this period: £0.

Lessons

• Check a platform’s limits before reporting a result (Facebook feed dates).
• Trim personal material before publishing correspondence.
• Other-AI research is a lead only (L-006).

Out-of-period control update — 19 October 2026

This addendum is outside the reporting period above (12–18 October). It supplements, but does not rewrite, HR-02.

HubSpot live audit: 305 tasks (201 NOT_STARTED, 48 WAITING, 21 IN_PROGRESS, 35 COMPLETED); 111 open tasks flagged overdue; 72 open tasks have priority NONE. There are 70 tickets in open stages and 27 direct task-to-ticket associations. The distinct “past due date” flag covers 146 records and is not interchangeable with the overdue flag.

Communications safety: 22 tasks mirror drafts explicitly labelled DON’T SEND. Ten were moved to WAITING / LOW for review on 26 October, preserving their bodies, recipients, Gmail message IDs and draft links; 12 remain to triage. No email was sent as part of this housekeeping.

Control response: record a dated run for every actual review cycle; preserve the original artifact and provenance before interpretation; catalogue it; update the case ticket and appropriate WP/project associations; set an accountable owner, priority, justified date and next action; close only on the acceptance test. No automatic merge or deletion.

Deadlines to check against the live case records: Llandough CC 22 October; Cadw ATISN 27589 26 October; HMLR SAR 28 October; conditional ICO decision 29 October; OC2 exception trigger 6 November; SWP/MOD target 9 November; ICR target 13 November and window control 18 November. These are control dates, not assertions that an action has been completed.

Page version & change log

Current version: 1.0.1

Version	Date (UTC)	Editor (human or agent)	Change	Source / evidence
1.0.1	2026-10-19	GPT-6	Added out-of-period operational control update; original HR-02 reporting period and findings retained	Live HubSpot audit and control register, 19 Oct 2026

Agents and editors: follow the Editing Protocol.