Highlight Report HR-01

The Project Office › Parcel A (Phase 1) › Highlight Reports › HR-01

Date 18 October 2026
Period 5–17 October 2026
Status AMBER

Date

18 October 2026

Period covered

5–17 October 2026

Status summary

AMBER Stage S0 (start-up and initiation); next gate G0 forecast 18 December 2026. Deadlines in hand; £0 spent in the week to 18 October; HM Land Registry copies (form OC2) not yet ordered.

Combines the former HR-01, the “week ending 18 October” report and the 8 and 17 October addenda, so that each period has one report.

This reporting period

20 entries

Work packages

Pending authorisation

None this period.

In execution

Records requests and reviews: 83 draft requests reviewed, 14 ready; four EIR drafts prepared (Cardiff Council, Welsh Government, Vale of Glamorgan, Glamorgan Archives).
Litigation activation (from 8 Oct): 20 new execution tasks covering solicitor triage, filings and notices, archive visits, court-file recovery, disclosure and preservation, the ICR, current title, public-authority escalation and recollection indexing.
County Treasures inventory request (late-1970s South Glamorgan inventory, Great House Farm / Tŷ Mawr entry) drafted 17 Oct and held for review; not sent.
Cross-institution contradiction packs staged 17 Oct for several bodies; all drafts, none sent.

Completed in the period

None this period.

Products completed in the period

Evidence Register: 210 EV pages (105 held, 105 pending), 18 Oct.
Claim audit: 445 statements on 30 pages (168 held, 181 pending, 96 hypothesis), 18 Oct.
EV-0216: the 1965 deed names the Western Ground Rents root, “a Conveyance on sale dated 25th December 1938”.
EV-0217: Forest of Cardiff accounts to 30 June 2006, “Sale of Land — Leckwith Road, Llandough 20,000”.
EV-0218 to EV-0221: Cwm Cydfin SSSI 0524 (notified 1972 and 9 Dec 1985; 5.5 ha); Bute coppice-woods sale 29 Nov 1902; Western Ground Rents 1938 purchase and about 109 acres of Leckwith Woods to Cardiff, 1940–42 (secondary sources). Overlap with WA735527 or plan 19 not established.
Woodland and land-transfer assessment 1902–2005 published.
Correspondence pages: 20 published, 18 trimmed to farm-case content; institutions’ replies verbatim.
Corrections: 1939 wording (I-008); judgment date 24 July 1986 (I-012); 1958 citation (I-013).
Estate run E1: map probably Glamorgan Archives DB/E/1 plan 19 (Stewart, 1824); catalogue match only, not yet checked against the original.
Institution review pages replaced by evidence-specific reviews (8 Oct).
PRINCE2 document set rebuilt (CH-008).

Products planned but not started or completed in the period

HM Land Registry OC2 copies C-01 to C-06: deferred (fees).
EV-0222 (DBDT121/3, Western Ground Rents–Coles tenancy, Leckwith, Oct 1944): pending.
The 1965 conveyance to be added to EV-0042: pending.

Corrective actions taken during the period

D696 Western Ground Rents rent books reclassified as background corroboration only; no archive visit unless a direct Parcel A lead appears (8 Oct).
Personal passages trimmed from published correspondence; hypotheses labelled.

Next reporting period

7 entries

Work packages (to be authorised, in execution, to be completed)

Send ready requests in three batches, 1–2 per body per day; clear superseded drafts (from 19 Oct).

Products to be completed in the next period

20 Oct: bona vacantia FOI (Government Legal Department); EIR 1 of 4, Cardiff Council 1942 conveyance and plan.
21 Oct: EIR 2 of 4, Welsh Government, Land Authority for Wales 1988 file; free HM Land Registry map search.
22 Oct: EIR 3 of 4, Vale of Glamorgan 1994 transfer and green register; Llandough Community Council meeting, Item 10, 19:00.
23 Oct: EIR 4 of 4, Glamorgan Archives 1940–42 minute references.
29 Oct: meeting minutes, outcome and lessons published.

Corrective actions to be completed during the next period

On hold for fees: OC2 copies C-01 to C-06; RCAHMW scans; DB/E/1 plan 19.

Project and stage tolerance status

Tolerances not yet agreed by the Project Board

Tolerance area	Tolerance set	Status this period
Time	Not yet agreed by the Project Board	Within. ICR date basis unconfirmed (I-010); OC2 copies deferred puts the ICR path at risk (R-007).
Cost	Not yet agreed by the Project Board	Within. £0 spent in the week to 18 Oct; one copy at £14 recorded earlier (C-21).
Quality	Not yet agreed by the Project Board	Within after corrections I-008, I-012, I-013.
Scope	Not yet agreed by the Project Board	Changed by CH-004 (approved); land-transfer route and correspondence pages added.
Benefits	Not yet agreed by the Project Board	Not yet set by the Executive.
Risk	Not yet agreed by the Project Board	R-002, R-007, R-008 high impact.
Sustainability	Not yet agreed by the Project Board	Not assessed.

Requests for change

2 raised · 1 decided · 2 pending

Raised

CH-009 footer policy.
CH-011 WordPress plan.

Approved or rejected

CH-004 scope change: approved.

Pending

CH-009 footer policy.
CH-011 WordPress plan.

Key issues and risks

7 items

R-007 / R-002: OC2 copies (£11 each, published fee) deferred; Form 1C is on the ICR critical path. Exception Report due if the copies are not in hand by 6 Nov.
Hypothesis H-WGR-1940 (the 1940–42 gift took Parcel A) scored 0/5: every report found reads “at Leckwith”. Against the case: Bute sold the Cwm Cydfin wood as owner in 1902; the SSSI lies outside the farmhouse parcel.
R-004: several requests to one body at once; space new requests.
R-010 WordPress connection (about mid-November); R-013 damages figures stay indicative until the damages inputs arrive.
Open issues: I-006 footer decision; I-007 Project Manager role; I-010 ICR date basis; I-011 meeting format; I-014 s.12 options; I-015 to I-019 damages inputs.
Decisions requested from the Executive: damages inputs I-015 to I-019 (hours and periods worked; medical evidence; livestock, business, contents and rehousing losses; living claimants and grants of probate; areas of Parcel A’s three parts); publish or hold the press and solicitors correspondence pages; ICR next step; approval of the four EIR requests; hold or order the OC2 copies.
Deadlines: 26 Oct ATISN 27589, IR/26/16, Vale 00211557; 28 Oct HM Land Registry subject access request; 29 Oct ICO complaint if unresolved; 6 Nov exception trigger (R-007); 9 Nov South Wales Police FOI 1264/26; 13 Nov ICR target, about 25 Nov outer date.