Project Brief
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- Project Parcel A (Phase 1)
- Stage S0
- Next gate G0, 18 Dec 2026
- Status Submitted; acceptance not recorded
Parcel A (Phase 1): Great House Farm / Tŷ Mawr evidence recovery. Derived from the Project Mandate of 16 October 2026; restructured 18 October; submitted to the Executive, acceptance not yet recorded.
Project definition
Background, objectives, scope, constraints, tolerances, users, interfaces
Background
Great House Farm / Tŷ Mawr, Llandough-juxta-Penarth, part of the Cedwyn Estate. Possession: BP Properties Ltd v Buckler [1987] EWCA Civ 2 (Court of Appeal, 31 July 1987; EV-0080). Farmhouse first registered 1983 (WA240304), merged into WA231076 on 2 February 1987 (EV-0066, pending). Our case is that the judgment should be reopened on grounds of concealment; no court has so found.
Project objectives
| Target | Objective |
|---|---|
| Scope | Every record or artefact for the estate identified and given a closure status |
| Time | S0 complete at G0, 18 Dec 2026; no statutory or review deadline missed |
| Cost | £0 cash until free routes are answered; proposed S0 envelope £0–£800 |
| Quality | Every statement cites an evidence page or is marked PENDING / HYPOTHESIS / SOURCE PENDING |
| Benefits | An evidence position sufficient to decide whether to apply to reopen the 1987 judgment |
| Risk | No limitation, preservation or review window lost |
Desired outcomes
A complete, auditable evidence position: every item obtained and checked, or closed as destroyed, missing, classified or withheld, or ruled out.
Project scope and exclusions
In
- The whole Cedwyn Estate, about 40–45 parcels (CH-004); Parcel A is Phase 1.
- FOI/EIR, subject access requests, complaints, reviews, the Independent Complaints Reviewer.
- Archive and HM Land Registry copies once free routes are answered.
- Public record: the wiki and the bucklerfamily.estate sites.
- Outbound email under the Executive’s authority of 19 and 21 Oct.
- Research cycle (6-hourly), debrief and send cycles.
Out
- Farm history and research narrative (kept on the wiki, not in management products).
- Legal advice; any court step before written advice.
- Spending before free routes are answered.
- Publishing personal data or subject access replies.
- Phone calls and orders by the Project Manager.
- Other farms of the same name.
Constraints and assumptions
- Free admin first (Executive, 18 Oct 23:40).
- One email per body; at most 1–2 per body per day; UK office hours; no cc/bcc.
- No accusation stated as fact; no threats; no admissions.
- The Executive is outside the UK: searchroom-only records need a proxy or paid copying.
Project tolerances
Proposed in this brief. Not yet agreed by the Project Board.
| Area | Proposed tolerance | Escalate to |
|---|---|---|
| Time | Statutory and review dates: 0 days. Plan dates: +5 working days | Executive, same day |
| Cost | £0 until free routes are answered; then S0 £0–£800, each spend approved | Executive, before any spend |
| Scope | Cedwyn Estate only | Request for change |
| Quality | 0 unsourced statements; 0 banned phrases; 0 unchecked sends | Executive, same day |
| Benefits | The reopen decision at G0 may be “not yet” | At G0 |
| Risk | Any high/high risk with no response | Executive, same day |
| Sustainability | Not set | — |
Users and other interested parties
Users: the Executive and the family.
Interfaces
HM Land Registry and the Independent Complaints Reviewer; Glamorgan Archives; National Library of Wales; The National Archives; Vale of Glamorgan Council; Llandough Community Council; Cadw / Welsh Government; Heneb; Wales Office; Ministry of Defence; HMCTS / Ministry of Justice; solicitors (not engaged).
Outline business case
Free routes first
No title, remedy or accountability route can be assessed without a complete evidence base. Selected option: free routes first (Executive, 18 Oct). Full case: Business Case.
Project product description
Closure-tested evidence position
Project Product Description: a closure-tested evidence position.
Project approach
Request, follow up, complain; court only after advice
- Map every route against each holder’s policy and the law; then request, follow up, complain, and apply to court only after legal advice (DEP-03).
- Catalogue, check provenance and verify everything obtained (evidence pages).
- Research cycle every 6 hours for new sources.
- The Executive authorises external contact; the Project Manager researches, drafts and maintains the record.
Project management team structure
One-person Project Board
Project Board: Executive (also Senior User), Senior Supplier. Project Manager reports to the Project Board; Team Managers report to the Project Manager. Project Assurance and Project Support as below.
Role descriptions
8 roles
| Role | Holder | Responsible for |
|---|---|---|
| Executive | The Executive (role holder named in the private record) | Owns the Business Case, tolerances, gate decisions and spending; Change Authority |
| Senior User | The Executive, for the family | Requirements; accepts products; benefits |
| Senior Supplier | AI research agents; archives and record holders; solicitors if engaged (none engaged) | Quality and feasibility of supplier products |
| Project Manager | AI agent, interim (I-007 open) | Plans, registers, reports, work packages within tolerance |
| Team Managers | AI workers, one per work package | Research, send, debrief, publishing, catalogue |
| Project Assurance | Business assurance by the Executive; independent reviewer not appointed | Independent check that the record matches its sources; an independent legal reviewer is recommended before any court step |
| Change Authority | The Executive | Decides requests for change beyond the Project Manager’s tolerance |
| Project Support | AI workers | Product Register, registers, backups, filing |
References
Mandate and later instructions
- Project Mandate, 16 Oct 2026, and later instructions 18–19 Oct (recorded as requests for change CH-004 to CH-016 in the Issue Register).
- Phase 2: Cedwyn Estate (not yet initiated).
PRINCE2 7 outlines: sources · product set · archive