Business Case (digital estate)

One register and PRINCE2 control of the estate make every later change safer at a small ongoing cost; hosting stays on free plans except existing paid storage.

The estate carries a public record that people rely on, and much of it was built in a few weeks by several workers at once. Without one register, assets go unnoticed when they break (7 addresses were down when this register was first checked), backups are uneven, and privacy slips are hard to catch everywhere at once.

• Every asset known, owned (by role) and status-checked.
• Faster recovery: each site rebuildable from Git or a recorded export.
• Privacy protected across all sites by one check.
• Independence: the public record survives the loss of any single platform.
• Lower hosting waste (e.g. wasted preview builds removed on 19 Oct 2026).

• Some time spent on records rather than new content.
• Change control slows quick fixes slightly.

Stages S0–S3, 19 October to 30 November 2026 (Stage Plans).

Hosting stays on free plans except the existing paid storage. Possible small costs, each needing the Executive’s approval: an archive.org account is free; a larger hosted-wiki plan or paid hosting only if a limit is hit.

Not recorded

Single accounts, backups, privacy, rate limits, credential rotation, disk space on the worker machine (Risk Register).