Issue Register
The Project Office › Parcel A (Phase 1) › Project log › Issue Register
- Entries 101
- New 21 Oct 44
- High priority (new) 23
- Decisions awaiting 19
- Requests for change 22
All issues being managed formally: requests for change, off-specifications and problems or concerns. Earlier change requests (CH-) are recorded here as requests for change; each issue with a full write-up has an issue report.
Jump to: Executive’s concerns, 21 Oct · Open items from the status notes · Decisions awaiting the Executive · Earlier entries
Recording rule (21 Oct 2026): every concern the Executive raises is entered here in his own words. Where a few words show as […], the full wording is kept in the private project control record, not dropped. Officials are named by public role only.
Executive’s concerns, 21 October 2026
22 entries · I-033 to I-054 · priority High 19
| Issue identifier | Issue type | Date raised | Raised by | Issue description | Priority | Severity | Owner | Status | Next action | Target date | Linked |
|---|---|---|---|---|---|---|---|---|---|---|---|
| I-033 | Problem or concern | 21 Oct 2026 19:57 / 20:12 | Executive | Concern raised by the Executive (his words): “They tried to do it without even telling me where or when. When I asked to join they made it online only.” · “He didn't tell me. I had to ask.” The record: The clerk’s 13 Oct 2026 email sent the agenda and joining link “as requested”, which fits “I had to ask”. | High | Medium | Project Manager | Open | Set out the dated sequence (request for details, the clerk’s 13 Oct email sent “as requested”, the 16 Oct change) on the record page; use it in the Item 10 follow-up after the council hold ends. | 23 Oct 2026 | — |
| I-034 | Problem or concern | 21 Oct 2026 19:55 / 20:12 | Executive | Concern raised by the Executive (his words): “I won't be attending except in a face to face meeting. I didn't fly 7000 miles to discuss this online.” · “And when I asked and said I'd attend he made it online. This is not democracy. It's a scandle.” The record: Clerk, 16 Oct 2026: the meeting would “now be held remotely only”. His own 20 Oct email had said he would join by Zoom; the order of events before 16 Oct is still to be laid out. | High | High | Executive (decision D-02); Project Manager (record) | Open | Executive decides whether the clerk is told, in one line, that he will not attend online and why (D-02). Project Manager checks the date he first said he would attend against the clerk’s 16 Oct remote-only notice. | 22 Oct 2026 12:00 | D-02 |
| I-035 | Problem or concern | 21 Oct 2026 20:02 | Executive | Concern raised by the Executive (his words): “Llandough councillor won't even reply.” | High | Medium | Project Manager | Open | List every email to the ward councillor with dates and whether answered (from the Gmail inventory); prepare a short follow-up as a draft for the Executive, released after the council hold (23 Oct). | 24 Oct 2026 | — |
| I-036 | Problem or concern | 21 Oct 2026 20:02 / 20:12 | Executive | Concern raised by the Executive (his words): “Clerk tried to fob me off a year ago.” · “Its scandalous the same man who handled us then, the clerk, is stearing this now.” The record: The clerk replied “unable to assist” on 20 Nov 2025 to the 14 Nov 2025 letter. Whether the same person held the role in the 1980s is not yet established from any document. | High | High | Project Manager (research) | Open | Check the council’s own records of the 1980s (minutes 1982–2000 at Glamorgan Archives P35/11–29; 1987–88 correspondence) for who held the clerk’s role then. Record only what the documents show. | 6 Nov 2026 | — |
| I-037 | Problem or concern | 21 Oct 2026 20:10 | Executive | Concern raised by the Executive (his words): “The meeting tomorrow is discussing 1026 bodies discovered and secretly moved without press coverage in 1994. […] a surprise but was no suprise.” The record: 1,026 inhumation burials were examined (Holbrook & Thomas, Medieval Archaeology 49, 2005). The published 22 Oct agenda, Item 10(b), quotes the 1,026 burials through the request. Planning file 92/00671 (supplied by the Executive; read 21 Oct 2026): the outline consent 89/01396/OUT of 13 Mar 1990 carried archaeology conditions 16, 17 and 18 (decision notice, REPORT.pdf p.3). The reserved matters 92/00671/RES were approved on 3 Sep 1992 (approval stamp, 9200671A4.pdf p.1). On 13 and 15 Dec 1993 the Glamorgan-Gwent Archaeological Trust, the council’s archaeological adviser, wrote that condition 18 “has not been fulfilled and cannot be discharged by your Authority” and recommended that “a Breach of Condition notice is issued immediately” (archaeology responses pp.1–2). The council treated conditions 17 and 18 as discharged (its letters of 15 Oct 1990 and 15 Feb 1994), and the note of the 4 May 1994 meeting, dated 5 May 1994, records that “it is not your council's intention that our client should stop work on site” (archaeology responses p.41). One South Wales Echo article ran on 29 Apr 1994, p.5 ('Burial ground find sparks Romans or Dark Ages conflict': 30 skeletons, 'up to 300' burials). The 4 May 1994 meeting then agreed to keep the press away from the dig. No later Echo coverage was found for 30 Apr 1994 to Dec 1995. | High | High | Project Manager (research) | Open | Get the full South Wales Echo article of 29 Apr 1994, p.5 (Cardiff Central Library microfilm). Glamorgan Archives, Vale planning committee papers and minutes: DCVG/C/4/36/94, /7, /8, /102, /102a, /103, /104, /4, /77 (whether a breach of condition notice went to committee, Dec 1993 to May 1994). The reserved-matters decision notice of 3 Sep 1992 is now held (wayback WB-0801); ask the Vale for any breach-of-condition decision of Dec 1993 to May 1994, after checking the Vale requests already pending; request the excavation archive from Heneb as a draft. | 4 Nov 2026 | I-075 |
| I-038 | Problem or concern | 21 Oct 2026 20:10 | Executive | Concern raised by the Executive (his words): “library wales slyealthfully publishing concealed footage a month to the say after my whisleblow in June 2025. No response to my email about concealment. Just quiet Offloading of liability as if files were always in the public domain.” | High | Medium | Project Manager | Open | Fix the dates from the record: the June 2025 email, the date the National Library of Wales published the footage, and any reply. Add them to Watchtower and to the NLW request (due about 6 Nov). | 6 Nov 2026 | R-031 |
| I-039 | Problem or concern | 21 Oct 2026 20:10 | Executive | Concern raised by the Executive (his words): “Like Her did last week too. Disclosure is good, but her lied twice first and made me months did they not?” | Medium | Medium | Executive (identify the body); Project Manager | Open | Executive confirms which archive is meant; Project Manager then sets the two earlier answers beside the later disclosure, with dates, from the record. | 28 Oct 2026 | — |
| I-040 | Problem or concern | 21 Oct 2026 20:02 | Executive | Concern raised by the Executive (his words): “They're all destorying and losing evidence.” | High | High | Project Manager | Open | List every preservation request sent and its answer (e.g. South Wales Police, 28 Sep notice; written hold asked); add holds where none exists, as drafts; keep our own copies in three places (Wayback, git, offline). | 4 Nov 2026 | R-037 |
| I-041 | Problem or concern | 21 Oct 2026 20:02 | Executive | Concern raised by the Executive (his words): “Exploitation of an elderly.” | High | High | Project Manager | Open | Gather every dealing with Mary (Nancy) Williams, formerly Buckler (d. 26 Mar 1983), from 1974 to 1983 in date order (links to I-032 and the 1983 first registration); Executive to say which dealings he means. | 13 Nov 2026 | I-032 |
| I-042 | Problem or concern | 21 Oct 2026 20:02 | Executive | Concern raised by the Executive (his words): “Theres […], concealment and government involvement suspected.” The record: Prospective triggers are ranked on the reopen-triggers page; none has every limb at 4 or more. | High | High | Project Manager (reopen-loop) | Open | Reopen-loop every 4 hours against the fixed Takhar test; HM Land Registry subject access reply (due 28 Oct) is the next primary source. | Review at G0, 18 Dec 2026 | reopen triggers |
| I-043 | Problem or concern | 21 Oct 2026 20:10 | Executive | Concern raised by the Executive (his words): “records which should be in the public and more so gdpr, disclosed to me as it pertains to me as one of the children, now adult, from the 1988 pinnacle of the case.” | High | High | Project Manager; Executive signs | Open | Track every subject access request (HM Land Registry due 28 Oct; South Wales Police due 29 Oct); propose new ones where none has been made (council, Vale, National Library, MoD) as drafts for the Executive; ICO complaint where a clock lapses. | 28 Oct 2026 | R-026, R-028 |
| I-044 | Problem or concern | 21 Oct 2026 20:02 | Executive | Concern raised by the Executive (his words): “Not with standing I speak from trauma about all this and my whole family are too traumatised to speak. And 38 years their hostages/ prisoners of war.” | High | High | Executive | Open | Recorded under Damages, Losses & Costs (non-financial harm). No family member is contacted, quoted or named without their consent. | Ongoing | — |
| I-045 | Problem or concern | 21 Oct 2026 19:56 / 20:02 | Executive | Concern raised by the Executive (his words): “I flew here because they ignored me for over a year.” · “I am a constituent. A former vale of Glamorgan employee. War veteran. The child from the case. And I cant event get an audience with my own council about this.” | High | High | Executive; Project Manager | Open | Draft a request for an in-person meeting with the council (released after the hold, 23 Oct) and a request to the constituency MP’s office (ICR/090/26) to support it. | 24 Oct 2026 | I-034 |
| I-046 | Problem or concern | 21 Oct 2026 19:59 / 20:02 | Executive | Concern raised by the Executive (his words): “Its that this is not a democracy […]. They pretend to be a democracy and fudiciaries but all the evidence speaks to the contrary I.e. Dartboard.bucklerfamily.estate” · “They lack legitimacy.” The record: Gmail inventory to 21 Oct: 257 conversations with 52 institutions; 73 with no reply, 24 redirected elsewhere, 17 “not held”, 7 with substantive disclosure; statutory clocks 30 met, 8 missed with no reply, 2 replied late. | High | High | Project Manager | Open | Dartboard disclosure record (Part A) to show the pattern institution by institution, every number from the Gmail inventory. | 23 Oct 2026 | — |
| I-047 | Problem or concern | 21 Oct 2026 20:10 | Executive | Concern raised by the Executive (his words): “This is public and national interest and they're trying to contain and damage control and keep this story concealed like it has been for the last 38 years. Its a huge scandal. […] the regime still seems intent on denying and suppressing everything and admitting nothing. That is what the data shows. And watchtower.” · “this effort to conceal is still ongoing over many institutions and has been all year as I depleat and exhaust every avenue avaliable to me just to get records which should be in the public” | High | High | Project Manager | Open | Watchtower back to 2016 and the dartboard disclosure record; ICO referral for each missed statutory clock (8 so far). | 4 Nov 2026 | I-046, I-048 |
| I-048 | Request for change | 21 Oct 2026 19:20 | Executive | Concern raised by the Executive (his words): “Smoking gun. I raised the concerns in 2016 not just lately. […] we need to cast out net online to 2016 when I raised this, to see what and how everyone responded since. Notably the watchtower website, with that scatter graph data. Needs to now go back to 2016” The record: Earliest finds: 23 Mar 2016 (to a friend), 5 Apr 2016 (first outside body), 16 Aug 2016 (to a solicitor; the linked thread opens with this email). | High | Medium | Project Manager (WP-WT) | In progress | Watchtower backfill to 2016: Gmail 2019–2024 pass, the online search, then the rebuilt graph. | 22 Oct 2026 | PL-19 |
| I-049 | Off-specification | 21 Oct 2026 20:16 | Executive | Concern raised by the Executive (his words): “First stop rationalising everything so hard because you're actually purging a lot of serious questions, queries and concerns which should be in prince 2 highlight reports […]. Refocus on bringing the projects.bucklerfamily.estate to standard so the administration and housekeeping is done because this is all becoming a big chaotic mess.” | High | High | Project Manager | In progress | Every concern now has an entry here; full wording is held in the private control record; registers, plan and highlight report rebuilt on this site. | 21 Oct 2026 | PL-23 |
| I-050 | Request for change | 21 Oct 2026 19:44 | Executive | Concern raised by the Executive (his words): “Call and email all the press. […] You are providing a "tip off" of a very important council meeting to pay attention to tomorrow. […] Tipping off all press in wales. Citizen journalists too.” | High | High | Executive (decision D-01) | Open | Prepared: 51 outlets, 35 newsdesk emails, 23 phones, 14 tip forms; email and call script checked. Sends start on the Executive’s GO. | 22 Oct 2026 17:00 | D-01, R-039 |
| I-051 | Off-specification | 21 Oct 2026 19:23 | Executive | Concern raised by the Executive (his words): “When did Kanishka ML say land registry is ''considering' my complaint?” | Medium | Medium | Project Manager | Open | The word “considering” was ours, in a reply-sprint reply to the MP’s office. Offer a one-line correction in the same thread (D-03). | 23 Oct 2026 | D-03, PL-21 |
| I-052 | Problem or concern | 21 Oct 2026 19:22 | Executive | Concern raised by the Executive (his words): “Has itv wales got the zoom info for council meeting tomorrow? From me?” | Medium | Low | Executive (decision D-05) | Open | No email to ITV Wales carried the joining details. A note to the ITV Wales contact is offered as a draft (D-05) or folded into the press tip-off. | 22 Oct 2026 12:00 | D-05 |
| I-053 | Request for change | 21 Oct 2026 19:12 / 20:20 | Executive | Concern raised by the Executive (his words): “Update hubspot with gmail sitrep too its fallen behind.” · “Update hubspot too remembered. Keep them in sync.” | High | Medium | Project Manager (WP-HUB) | In progress | HubSpot catch-up from Gmail running; registers on this site also kept as machine-readable files and mirrored into HubSpot (one task per open issue and decision). | 22 Oct 2026 | — |
| I-054 | Request for change | 21 Oct 2026 20:20 | Executive | Concern raised by the Executive (his words): “[The Legal Wiki] doesn't need prince 2 anymore in that website” | High | Medium | Project Manager | In progress | PRINCE2 pages on the Legal Wiki backed up, copied here under Archive, then set to private (reversible); this site is the only home of the highlight report. | 21 Oct 2026 | — |
Open items carried from the status notes and the reopen-loop
22 entries · I-055 to I-076
| Issue identifier | Issue type | Date raised | Raised by | Issue description | Priority | Severity | Owner | Status | Next action | Target date | Linked |
|---|---|---|---|---|---|---|---|---|---|---|---|
| I-055 | Off-specification | 21 Oct 2026 | Project Manager | Two sent replies were worded more firmly than the record supports (a booked archive visit; the stage of the HM Land Registry complaints review). | Medium | Medium | Executive (decision D-08) | Open | Send short in-thread corrections if the Executive agrees. | 24 Oct 2026 | D-08 |
| I-056 | Problem or concern | 21 Oct 2026 | Project Manager | Overdue answers: Welsh Government EIR, The National Archives CAS-359317 and the Cadw review. | High | Medium | Project Manager (WP-SEND) | Open | Chase in thread (drafts engine) and refer to the ICO where a statutory clock has lapsed. | 4 Nov 2026 | — |
| I-057 | Problem or concern | 21 Oct 2026 | Project Manager | About 155 farm threads from before June not yet checked against the “final word” rule (every correspondent expecting a reply gets one). | Medium | Medium | Project Manager (WP-SEND) | Open | Work through the list in date order as drafts. | 7 Nov 2026 | — |
| I-058 | Off-specification | 21 Oct 2026 | Project Manager | Legal Wiki edit pass owed: page 6544 wording; 1949 wording; “occupation” to “occupancy”; page 26; homepage lines. | Medium | Low | Project Manager | Open | One batch with backups and one Change Log row. | 25 Oct 2026 | — |
| I-059 | Problem or concern | 21 Oct 2026 | Project Manager | Doubt pass not finished: 1938 Parcel B; c.1965 cousin line; 1928 Alfred Thomas storyline. | Medium | Medium | Project Manager (research) | Open | Check each against the primary documents; record conflicts as issues. | 31 Oct 2026 | — |
| I-060 | Problem or concern | 21 Oct 2026 | Project Manager | Social messaging is not connected: the Facebook page token lacks the permission and X is not connected, so direct messages to the press are not possible. | Medium | Medium | Executive (reconnect) | Open | Reconnect Facebook with page permissions and connect X if direct messages are wanted. | On request | — |
| I-061 | Problem or concern | 21 Oct 2026 | Project Manager | Gmail is congested: four workers share one account; calls take about 45 seconds and some time out. | High | Medium | Project Manager | Open | One Gmail-heavy worker at a time; reuse the Gmail inventory file instead of re-reading. | 22 Oct 2026 | R-038 |
| I-062 | Problem or concern | 21 Oct 2026 | Project Manager | E-book file storage: reading an existing file returns “not found” and writing returns an error page; old copies of 18 replaced PDFs remain. | Medium | Medium | Project Manager (WP-LIB) | Open | Fix the storage call (retry writes the same way as reads); remove superseded copies once the new ones verify. | 25 Oct 2026 | — |
| I-063 | Problem or concern | 21 Oct 2026 | Project Manager | Printed shop items need the Executive’s Stripe verification in Printify; five stale Pop-Up listings remain (33339701, 33339704, 33339709, 33339714, 33339716). | Medium | Low | Executive (decision D-07, verification) | Open | Hide the five listings in the Printify app (nothing deleted) if the Executive agrees. | 25 Oct 2026 | D-07 |
| I-064 | Problem or concern | 21 Oct 2026 | Project Manager | The sites’ own outgoing email is refused (authorisation error), so site forms cannot send mail from the domain. | Low | Low | Project Manager | Open | Re-authorise the email-sending service. | On request | — |
| I-065 | Problem or concern | 21 Oct 2026 | Project Manager | Promotion channels: narration voice credits used up; YouTube and TikTok not connected; 26 scheduled Reels still carry the old price in captions (update refused). | Medium | Medium | Project Manager (WP-EBOOK) | Open | Correct captions when the Facebook update works; connect YouTube/TikTok on request. | 29 Oct 2026 | — |
| I-066 | Problem or concern | 21 Oct 2026 | Project Manager | bpvsbuckler site checkout: the payment key is missing, so checkout on that site does not start. | Medium | Medium | Project Manager | Open | Add the publishable key in the site build and verify a test checkout page loads. | 25 Oct 2026 | — |
| I-067 | Off-specification | 21 Oct 2026 | Project Manager | Site health leftovers: email archive text at 10 px (needs redeploy); the GitHub “Sync Q&A graph” step failing; Legal Wiki links to private and missing pages; wiki table batch at about 249 of 727 and may have stopped. | Medium | Low | Project Manager (site flywheel) | Open | Daily site flywheel picks these up; restart the table batch if it stopped. | 23 Oct 2026 | — |
| I-068 | Problem or concern | 21 Oct 2026 | Project Manager | Signature needed: Cardiff and Vale Health Board deceased-records application form (sent 21 Aug) needs the applicant’s own signature. | Medium | Medium | Executive | Open | Executive signs and returns the form. | 31 Oct 2026 | D-09 |
| I-069 | Problem or concern | 21 Oct 2026 | Project Manager | General Register Office order of 13 Oct (death and marriage certificates) not yet confirmed. | Medium | Low | Executive | Open | Executive confirms whether the order was placed and paid. | 28 Oct 2026 | D-10 |
| I-070 | Problem or concern | 21 Oct 2026 | Project Manager | Paid copies of DSA/14/91 and DSA/8/32 (Glamorgan Archives) not ordered; only these can show the 1936 boundary. | Medium | Medium | Executive | Open | Executive decides whether to order (cost to be quoted by the archive first). | 4 Nov 2026 | D-11 |
| I-071 | Problem or concern | 21 Oct 2026 | Project Manager | Archive visit photos held: publishing needs the Archivist’s written authority; a permission request draft is ready. | Low | Low | Executive | Open | Executive approves the permission request. | 4 Nov 2026 | D-12 |
| I-072 | Problem or concern | 21 Oct 2026 | Project Manager | Parcel A field numbers, where the original estate plan is held, and the full-size photo: needed before map products resume. | Medium | Medium | Executive | Open | Executive supplies the field numbers or the plan’s location. | On supply | D-13 |
| I-073 | Problem or concern | 21 Oct 2026 | Project Manager | Twelve meeting questions ready to add to the meeting site, which is frozen until after 22 Oct 19:00. | Low | Low | Executive | Open | Add after the meeting if the Executive agrees. | 23 Oct 2026 | D-14 |
| I-074 | Problem or concern | 21 Oct 2026 | Project Manager | Older decisions still open: homepage reply; council site unfreeze; loose email lines; Wayback name; outreach drafts; captions; playbook; Mary’s 1974 letter; marriage year; ICO complaints; Senedd; NLW/RCAHMW; VG41 email; Glamorgan booking; TNA BD 28/177; WordPress Premium. | Low | Low | Executive | Open | Each listed under decisions in the highlight report with a recommended option. | Next highlight report | D-15, D-16, D-17, D-18 |
| I-075 | Problem or concern | 21 Oct 2026 (reopen-loop run 9) | Project Manager | His concern: the 1,026 burials (1994) and the 2016 lead about BP's deal with an archaeology firm. Finding so far: human remains on the farmhouse plot were first recorded in the 1990 trial trenches, and the burials in 1994, both after the 1987 trial. So the concealment-from-the-court hypothesis is not supported. Post-1987 facts kept open: the March 1992 full planning permission had 'no condition requiring further archaeological work', and building work outside the dig disturbed 'probably at least 30' burials, with only 2 recorded (Holbrook & Thomas, Medieval Archaeology 49, 2005). The record: The planning file corrects the 2005 report on two points: the 1992 consent was reserved matters under the 1990 outline (approved 3 Sep 1992), and the outline carried archaeology conditions 16–18. See I-037 for the dated sequence and sources. | High | Medium | Project Manager (reopen-loop) | Open | Keep the post-1987 handling of the dig (1992 permission; the disturbed burials) open under ground R7; next primary sources: the 1992 planning file and the excavation archive. | Review at G0, 18 Dec 2026 | I-037, reopen triggers |
| I-076 | Problem or concern | 21 Oct 2026 22:15 | Executive | The Executive asked what “ECHR Buckler v BP 1989” is and whether it can be reopened. The record: Found: European Commission of Human Rights application 14464/88, William Buckler v the United Kingdom, introduced 3 May 1988, registered 12 Dec 1988, declared inadmissible 14 Apr 1989 (Arts 6, 8, 13 and Art 1 Protocol 1). Not published on HUDOC; the four-page decision is held (wayback EV-0122). A Strasbourg application lies against a State only, so BP was not a party. Buckley v the United Kingdom (20348/92, judgment 25 Sep 1996) is a different case (Gypsy caravan site, Willingham). No route reopens an inadmissibility decision: restoration (Art 37(2), Rule 43(5)) covers struck-out applications and Rule 80 revision covers Court judgments. A new application needs relevant new information (Art 35(2)(b)) and is due within four months of a new final domestic decision (Art 35(1)). | High | Medium | Project Manager (research) | Open | Ask the Strasbourg registry what survives of file 14464/88 (the application form and the file itself; the wiki records it as destroyed under the Court’s retention policy, with no source document held). Find the application form in the family papers. | Open until the registry answers | trigger-event SOP, side project, D-19, R-045 |
Decisions awaiting the Executive
19 decisions · D-01 to D-19, each with a recommended option
| Decision | Question | Recommended option | Why | Needed by | Status | Linked |
|---|---|---|---|---|---|---|
| D-01 | Press tip-off: GO or not? | GO with version 5 as checked (Item 10 of the published agenda cited; 1,026 burials cited to the 2005 report; his words quoted; no accusation against a named person). | The meeting is at 19:00 on 22 Oct; every hour of delay shortens the newsdesks’ window. | 22 Oct 2026, as early as possible | Open | I-050, R-039 |
| D-02 | Tell the clerk he will not attend online? | Yes: one factual line before the meeting, saying he asked to attend in person and will not join remotely. | Without it the minutes may record only that he did not join; his 20 Oct email said he would join by Zoom. | 22 Oct 2026 12:00 | Open | I-034 |
| D-03 | Correct the “considering” line to the MP’s office? | Yes: a one-line correction in the same thread. | The word was ours, not the MP’s office’s; a correction keeps the record straight. | 23 Oct 2026 | Open | I-051 |
| D-04 | The 2016 HCR Law email on Wayback: keep public or take down? | Take the public copy out of view (keep it in the private record) and describe it on Watchtower without reproducing it. | Most of it concerns unrelated personal matters; its farm content is captured by the description. | 24 Oct 2026 | Open | I-048, R-045 |
| D-05 | ITV Wales (Nia Britton) note | Yes, as a draft for him to send, or fold her into the press GO. | ITV has no joining details from him; one note fixes that. | 22 Oct 2026 12:00 | Open | I-052 |
| D-06 | The 4 PRINCE2 legacy pages (WP-00 to 39 breakdown, litigation sprint stage plan, Justice Plan v4, programme charter) | Keep them as archived copies under Archive on this site; no rebuild. | Their content is now kept in full under Archive; the current plan, work packages and registers supersede them. | Next highlight report | Open | I-054 |
| D-07 | Five stale Printify Pop-Up listings | Hide them in the Printify app the same way as the four crest items (keep details; nothing deleted). | They still show products that were withdrawn. | 25 Oct 2026 | Open | I-063 |
| D-08 | Corrections to the two loosely worded sent replies | Yes: short in-thread corrections. | The record does not support the firmer wording. | 24 Oct 2026 | Open | I-055 |
| D-09 | Sign the Cardiff and Vale Health Board form | Sign and return it. | Only the applicant can sign; the request has waited since 21 Aug. | 31 Oct 2026 | Open | I-068 |
| D-10 | Confirm the 13 Oct General Register Office order | Confirm whether it was placed and paid. | The certificates are needed for the probate and identity work. | 28 Oct 2026 | Open | I-069 |
| D-11 | Order paid copies of DSA/14/91 and DSA/8/32? | Ask the archive for a quote first, then decide. | Only these can show the 1936 boundary; the free routes are exhausted for this point. | 4 Nov 2026 | Open | I-070 |
| D-12 | Ask Glamorgan Archives for written authority to publish visit photos? | Yes: send the prepared request. | Publishing without it would breach the archive’s undertaking. | 4 Nov 2026 | Open | I-071 |
| D-13 | Parcel A field numbers / where the original estate plan is held | Supply what is known; map products stay on hold until then. | The current outline was a guess. | On supply | Open | I-072 |
| D-14 | Add the 12 meeting questions to the meeting site after the meeting? | Yes, after 22 Oct 19:00, marked as asked in writing. | They are already with the clerk; the site is frozen until the meeting. | 23 Oct 2026 | Open | I-073 |
| D-15 | Roles: Executive also Senior User; AI agent as interim Project Manager | Confirm. | The PID records the roles as a working baseline, not yet accepted (I-007). | Next highlight report | Open | I-007 |
| D-16 | WordPress Premium for the Legal Wiki | No for now. | PRINCE2 has moved to this site, which removes the main need for custom styling on the wiki. | Next highlight report | Open | I-074 |
| D-17 | Tolerances (time, cost, quality, scope, benefits, risk) for the project | Agree the proposed tolerances in the Project Plan, or set others. | Until agreed, every highlight report shows tolerances as not yet agreed. | G0, 18 Dec 2026 | Open | — |
| D-18 | Older open items (homepage reply; council site unfreeze; loose email lines; Wayback name; outreach drafts; captions; playbook; Mary’s 1974 letter; marriage year; ICO complaints; Senedd; NLW/RCAHMW; VG41 email; Glamorgan booking; TNA BD 28/177) | Take them one at a time at the next review; none blocks this week’s deadlines. | Listed so none is lost. | Next highlight report | Open | I-074 |
| D-19 | Approve SOP v1: the trigger-event SOP and the side project SP-REOPEN (SOP · side project) | Approve v1 as published; review it at each highlight report and when counsel is instructed. | The clocks start on the discovery date; the steps, owners and time limits are ready before any trigger appears. | Next highlight report | Open | I-076, R-045, WP-REOPEN |
Requests for change
18 entries
| Issue identifier | Issue type | Date raised | Raised by | Issue report author | Issue description | Priority | Severity | Status | Closure date |
|---|---|---|---|---|---|---|---|---|---|
| CH-001 | Request for change | 1 Oct 2026 | PM | Not recorded | Formalise HubSpot as private execution ledger; wiki stays public index Baseline affected: Digital/data approach. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-002 | Request for change | 1 Oct 2026 | PM | Not recorded | October run as S0 Stage Plan / control register Baseline affected: S0 baseline. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-003 | Request for change | 5 Oct 2026 | PM | Not recorded | Dashboard rebased to 80 live HubSpot tasks (94 − 12 cancelled − 2 samples) Baseline affected: Reporting baseline. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-004 | Request for change | 18 Oct 16:41 2026 | Executive | Not recorded | Widen scope to the whole Cedwyn Estate (~40 parcels) Baseline affected: Scope; PBS 3.2. | Not recorded | Not recorded | Approved by Executive; in progress (estate run E1 done) | — |
| CH-005 | Request for change | 18 Oct 16:47 2026 | Executive | Not recorded | Evidence-first architecture: EV pages; statements cite EV, PENDING or HYPOTHESIS Baseline affected: Quality; PBS 2. | Not recorded | Not recorded | Implemented (210 EV pages) | Not recorded |
| CH-006 | Request for change | 18 Oct 16:58 2026 | Executive | Not recorded | Terse pages; Read the Docs anchor instead of explanation Baseline affected: Quality. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-007 | Request for change | 18 Oct 15:15 2026 | Executive | Not recorded | Update to Executive after every research cycle (6 h) Baseline affected: Communication. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-008 | Request for change | 18 Oct 19:02 2026 | Executive | Not recorded | PRINCE2 layer rebuilt to PRINCE2 7 composition Baseline affected: Management products. | Not recorded | Not recorded | Implemented 18 Oct; review to be confirmed by the Executive | Not recorded |
| CH-009 | Request for change | 18 Oct 17:04 2026 | Project Manager | Not recorded | Footer table on every page, or central Master Change Log only (I-006) Baseline affected: Configuration management. | Not recorded | Not recorded | OPEN — Executive to decide | — |
| CH-010 | Request for change | 18 Oct 19:14 2026 | Executive | Not recorded | Cost pages show costs only; add litigant-in-person time line Baseline affected: Plan costs. | Not recorded | Not recorded | Implemented | Not recorded |
| CH-011 | Request for change | 18 Oct 16:53 2026 | Project Manager | Not recorded | WordPress plan upgrade for full agent access (R-010) Baseline affected: Tooling. | Not recorded | Not recorded | OPEN — Executive to decide | — |
| CH-012 | Request for change | 18 Oct 23:40 2026 | Executive | Not recorded | Free admin first; no spend or archive visits until free routes answered Baseline affected: Cost; Plan T14. | Not recorded | Not recorded | Approved; implemented | — |
| CH-013 | Request for change | 19 Oct 00:46–00:48 2026 | Executive | Not recorded | One email per body, no cc/bcc; HMLR SAR + EIR together, OC2 only for refusals Baseline affected: Communication; WP-05.A. | Not recorded | Not recorded | Approved; implemented | — |
| CH-014 | Request for change | 19 Oct 20:13 2026 | Executive | Not recorded | Send flywheel: Project Manager sends READY drafts after final check; inbox check before each; HubSpot updated Baseline affected: Organisation; Communication. | Not recorded | Not recorded | Approved; starts 20 Oct | — |
| CH-015 | Request for change | 19 Oct 21:59 2026 | Executive | Not recorded | Debrief flywheel SOP; Cloudflare redeploys authorised for it Baseline affected: Work packages; Configuration. | Not recorded | Not recorded | Approved; run #1 under way | — |
| CH-016 | Request for change | 19 Oct 21:59 2026 | Executive | Not recorded | PRINCE2 set updated to 19 Oct; PM File v0.1 (PDF) Baseline affected: Management products. | Not recorded | Not recorded | Implemented 19 Oct | Not recorded |
| CH-017 | Request for change | 19 Oct 21:46 2026 | Project Manager | Not recorded | One redeploy of the email-archive Worker to show attachments Baseline affected: Configuration (email site). | Not recorded | Not recorded | Approved under the Executive’s 21:34 request | — |
| I-006 | Request for change | Before 19 Oct 2026 | Not recorded | Not recorded | Footer policy: a footer table on every page, or one central Master Change Log. The Editing Protocol currently contradicts itself. Raised 18 Oct 17:04 BST. → CH-009. | Not recorded | Not recorded | OPEN — decision pending. Owner: Executive. | — |
Off-specifications
8 entries
| Issue identifier | Issue type | Date raised | Raised by | Issue report author | Issue description | Priority | Severity | Status | Closure date |
|---|---|---|---|---|---|---|---|---|---|
| I-008 | Off-specification | Before 19 Oct 2026 | Not recorded | Not recorded | 1939 wording on 1698/2612 went beyond the document. Corrected 18 Oct 17:14 BST to visible facts only: plan shows Parcel B only, highlighted. Evidence: [EV-0023]. | Not recorded | Not recorded | CLOSED 18 Oct. Owner: Project Manager. | Not recorded |
| I-009 | Off-specification | Before 19 Oct 2026 | Not recorded | Not recorded | 1097 gives tithe 211 = Parcel A woodland and 193 = Parcel B; the tithe original read in estate run E1 gives 211 orchard, 219 wood, 193 a Llandough Farm pasture. | Not recorded | Not recorded | OPEN. Owner: Executive (compare family 1841 map). | — |
| I-012 | Off-specification | Before 19 Oct 2026 | Not recorded | Not recorded | GHF-E140 gave judgment as 10 Jul 1986; hearing 10 Jul, judgment 24 Jul 1986. Corrected 18 Oct. Evidence: [PENDING: EV-0074] [PENDING: EV-0075]. | Not recorded | Not recorded | CLOSED 18 Oct. Owner: Project Manager. | Not recorded |
| I-013 | Off-specification | Before 19 Oct 2026 | Not recorded | Not recorded | “Mrs. Mary Doreen Buckler” attributed to Western Mail 20 Nov 1958; the full name is in the 7 May 1958 report, p.7. Corrected 18 Oct. | Not recorded | Not recorded | CLOSED 18 Oct. Owner: Project Manager. | Not recorded |
| I-021 | Off-specification | Before 19 Oct 2026 | Not recorded | Not recorded | The 1878 Thomas Williams agreement had been treated as Great House Farm (source of “once, in 1878”); it concerns Ynysawdre near Bridgend. EV-0213 was mis-cited for it ( EV-0213 is a Roath lease). Corrected 19 Oct. Evidence: EV-0234 (excluded); Kissed Frogs. | Not recorded | Not recorded | CLOSED. Owner: PM. | Not recorded |
| I-027 | Off-specification | 19 Oct 2026 | Not recorded | Not recorded | WG omnibus draft addressed to [email protected] (never replied), wrong dates; Senedd draft wrong refs (Committee declined 22 Sep) | Not recorded | Not recorded | IN HAND. Action: Superseded by one WG reply to [email protected]; Senedd on HOLD. Owner: Project Manager. | — |
| I-028 | Off-specification | 19 Oct 2026 | Not recorded | Not recorded | 3 Vale drafts were already sent 18 Oct 23:32 | Not recorded | Not recorded | CLOSED 19 Oct. Action: Removed from schedule. Owner: Project Manager. | Not recorded |
| I-031 | Off-specification | 19 Oct 2026 | Not recorded | Not recorded | Other-AI (GPT-6) Clerk note used a banned phrase and a cc | Not recorded | Not recorded | CLOSED 19 Oct. Action: Not adopted. Owner: Project Manager. | Not recorded |
Problems and concerns (open)
28 entries
| Issue identifier | Issue type | Date raised | Raised by | Issue report author | Issue description | Priority | Severity | Status | Closure date |
|---|---|---|---|---|---|---|---|---|---|
| I-001 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | HMLR support statement that the title was “closed in 2005” conflicts with the registration chronology. | Not recorded | Not recorded | OPEN. Owner: PM; Executive if baseline changes. | — |
| I-002 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Woodland private-sale offer: time-sensitive preservation/title decision (R-003). | Not recorded | Not recorded | OPEN — outcome to be confirmed by the Executive. Owner: Executive. | — |
| I-003 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | National Archives disclosure CAS-347296-M0V4Y1 needs reconciliation with the Evidence Register. | Not recorded | Not recorded | OPEN. Owner: PM. | — |
| I-004 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Possible first-registration mistake: whether the 23 Feb 1983 WA240304 application established title to every part of the farmhouse-and-garden parcel. Ask HMLR what was submitted and examined, the extent, the basis for absolute title and the occupier enquiries. Evidence: [PENDING: EV-0066] [PENDING: EV-0063]. | Not recorded | Not recorded | OPEN. Owner: PM; Executive if remedy strategy changes. | — |
| I-005 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Reconcile NLW item 507738 (“Eviction News Material”, 30 Nov 1988), the YouTube copy (recorded as published 25 Jul 2025), the reported “December 2025” publication and the 5 Dec 1988 “Wales at Six” report. Unknown fields stay unknown. | Not recorded | Not recorded | OPEN. Owner: PM / Project Assurance. | — |
| I-007 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Project Manager role: Project Manager (AI agent) vs the ROLE-PM agent seat on 1086 . | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-010 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | ICR date basis: target 13 Nov; window control 18 Nov; outer about 25 Nov . | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-011 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | 22 Oct meeting format: Executive objects to remote-only and asked the Clerk to reply by 17:00 Tue 20 Oct (draft of 16 Oct; sent: to be confirmed by the Executive ). 2945 states the public may attend “in person or remotely on Zoom”. Evidence: [EV-0157]. | Not recorded | Not recorded | OPEN — await reply. Owner: Executive. | — |
| I-011 (upd.) | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | Clerk’s reply on the 22 Oct format due 17:00 20 Oct | Not recorded | Not recorded | OPEN. Action: Reminder 17:05 20 Oct. Owner: Executive. | — |
| I-014 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Llandough CC s.12 refusal (11 Oct): 224 sets × (20 + 10 min) = 112 h, but the letter states “over 2240 minutes” = 37 h . Options: narrow to 2002–2006, or internal review. Evidence: [PENDING: EV-0193]. | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-015 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | Damages input: Hours per week and the periods worked (litigant-in-person time, head 8). Needed to firm figures on the damages page (DMG-IN). Gmail time proxy, 18 Oct 2026: 488 case emails sent 2016–2026, ≈200–203 h composing time — ESTIMATE, a floor, not a timesheet. | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-016 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | Damages input: Medical evidence (William and others); personal injury unquantified without it (head 5). Needed to firm figures on the damages page (DMG-IN). | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-017 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | Damages input: Livestock, business, contents and rehousing losses (head 6). Needed to firm figures on the damages page (DMG-IN). | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-018 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | Damages input: Living claimants, and which estates have a grant of probate. Needed to firm figures on the damages page (DMG-IN). Open question, no resolution claimed: William Buckler’s date of death is recorded three ways — 15 May 1992 at Llandough Hospital (the Executive’s note to South Wales Police, acknowledged 16 Oct 2026), 1990 (Aug 2026 police and NHS records requests) and 1991 (an earlier family quote). A death certificate or grant would settle it. | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-019 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | Damages input: Areas of Parcel A’s three parts: house, wood, green (head 1). Needed to firm figures on the damages page (DMG-IN). | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-020 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | 19 Oct live CRM audit: 305 tasks, 70 tickets and only 27 tasks directly associated with tickets; 22 task records mirror drafts explicitly marked DON’T SEND. Ten are quarantined; twelve remain to triage. The 5 Oct count is historical, not current. Evidence: Live HubSpot audit, 19 Oct 2026; task/ticket association queries. | Not recorded | Not recorded | OPEN. Owner: PM / Project Support. | — |
| I-022 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Water cut-off date conflict (SC-48): the Western Mail of 20 Nov 1958 (snippet only) reports Mrs Buckler’s claim of “nearly 10 years” by order of Western Ground Rents (c.1948–58); other material, including Branwen Buckler’s voice testimony, places it around 1988. Evidence: EV-0037 ; SC-48 ; testimony. | Not recorded | Not recorded | OPEN. Owner: Executive (any 1948–58 papers; the farm’s water source). | — |
| I-023 | Problem/concern | Before 19 Oct 2026 | Not recorded | Not recorded | Marriage year conflict (SC-49): per the Executive 1935; Western Mail, 5 Aug 1936 (snippet only) reports the wedding of Fred Buckler and Mary Doreen (Nancy) Williams. A marriage certificate would settle it. Evidence: EV-0230 ; SC-49. | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-024 | Problem/concern (question) | Before 19 Oct 2026 | Not recorded | Not recorded | 1881 census folio and enumeration district SOURCE PENDING; pages 1 and 3 of RG11/5288 not yet seen; the 1871/1891 census comparison needs a FamilySearch or Findmypast login. Evidence: EV-0224. | Not recorded | Not recorded | OPEN. Owner: Executive. | — |
| I-025 | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | Cadw ATISN 27589 refused under s.14(2) as a repeat of 27021 (19 Oct); ICO route only offered | Not recorded | Not recorded | OPEN. Action: No new request; point 3 is live as 26-0009 (due 6 Nov); reserve review; combined WG reply 21 Oct. Owner: Executive; Project Manager. | — |
| I-026 | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | WG ATISN 26-0010: no files found; routine records “would have been destroyed” (19 Oct) | Not recorded | Not recorded | OPEN. Action: Internal review by 14 Dec: schedules held, what was searched, authority for disposal. Owner: Executive; Project Manager. | — |
| I-030 | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | Email archive cannot show attachment buttons without a Worker redeploy | Not recorded | Not recorded | IN HAND. Action: One redeploy authorised (CH-017); PDF links in text meanwhile. Owner: Project Manager. | — |
| I-032 | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | Identity of ‘Mary Buckler’ in 1974–1983 records : two daughters registered Mary (1940, 1954); the 31 Oct 1974 letters are addressed to “Mary Buckler” (family-held copies) while BP’s 1974 action used “Mrs Williams”; Mary (Nancy) Williams, formerly Buckler, appears under both surnames in records of 1965–1983 | Not recorded | Not recorded | OPEN. Action: File the 1974 letter image; read it, the 1940 daughter’s marital status, the 11 Dec 1962 order, the 29 Mar 1961 deed and subject access item 11 (due 28 Oct) against it (SOURCE PENDING). Owner: Project Manager (AI agent). | — |
| PI-03 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | Scheduled posts carried the old £9.99 price. | Not recorded | Medium | In hand: scheduled posts being replaced; published ones corrected or annotated. | — |
| PI-04 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | CRM housekeeping: 161 of 256 open CRM tasks were past their due date when read at 14:52 BST (many are stale send-or-review tasks from 19 Oct). | Not recorded | Medium | Open: triage pass to close superseded tasks and re-date live ones; no bulk deletion. | — |
| PI-05 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | Mail interface intermittently failing (about half of mail reads refused) while several workers used it. | Not recorded | Low | Open: pace and retry; record each draft's id; verify drafts after creation. | — |
| PI-06 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | An ICO complaint (Museum Wales, window closes about 3 Nov) and a data-protection complaint (Dŵr Cymru, about 3 Dec) go through the ICO's own online form, which is outside the drafts-only email route. | Not recorded | Medium | Open: decision and submission by the Executive; CRM tasks set for 30 Oct and 26 Nov. | — |
| PI-07 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | Identity of ‘Mary Buckler’ in 1974–1983 records: see Issue Report I-032. | Not recorded | Medium | Open. Owner: Project Manager (AI agent). Records pending: the 1974 letter image, the 1940 daughter’s marital status in 1974, the 11 Dec 1962 order, the 29 Mar 1961 deed, and subject access item 11 (due 28 Oct). | — |
Problems and concerns (closed)
3 entries
| Issue identifier | Issue type | Date raised | Raised by | Issue report author | Issue description | Priority | Severity | Status | Closure date |
|---|---|---|---|---|---|---|---|---|---|
| I-029 | Problem/concern | 19 Oct 2026 | Not recorded | Not recorded | Gmail attachment download failed for the two 19 Oct PDFs | Not recorded | Not recorded | CLOSED 19 Oct. Action: Recovered via the attachment-link route; both read. Owner: Project Manager. | Not recorded |
| PI-01 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | Coordinating thread stalled ~10 hours with no updates; two loop runs withdrawn unclaimed. | Not recorded | High | Closed for now: work moved to workers; status rule added (PL-01). Watch at each daily log. | Not recorded |
| PI-02 | Problem/concern | 20 Oct 2026 | Not recorded | Not recorded | Clerk email re-quoted disregarded text. | Not recorded | High | Closed: correction sent 14:29 BST with the Executive's approval. | Not recorded |
Issue reports
1 issue report
PRINCE2 7 outlines: sources · product set · archive